Equipment Rental Agreement

1. What this is, and who is bound by it

This Agreement governs the rental of a physical item ("the Item") by the person who owns and lists it ("the Host") to the person who books it ("the Renter").

The parties to this Agreement are the Host and the Renter. Rental Bots, Inc. ("Rental Bots", "we", "us") is not a party to the rental. Rental Bots operates the platform on which the rental is arranged and performs only the functions this Agreement assigns to it: approving listings, processing payment through its payment processor, placing and releasing the deposit hold, charging the card on file where this Agreement allows, and deciding disputed damage claims under Section 8. Rental Bots does not own, inspect, store, deliver, repair, or insure any Item.

Rental Bots' rights and obligations toward the Host and the Renter, and the limits on its liability, are set by the Rental Bots Terms of Service ("the Terms"). Nothing in this Agreement expands them.

2. Who may rent

To book an Item, the Renter must:

• be at least 18 years of age;
• have completed identity verification through Rental Bots' verification provider;
• provide a valid payment card in their own name; and
• accept this Agreement as described in Section 13.

The Host approves or declines every booking request and may decline any request for any lawful reason. A user may not book their own listing.

3. The booking, the price, and who pays what

3.1 Rental Total. The Rental Total is the Host's listed daily rate, multiplied by the number of rental days, multiplied by the quantity booked.

3.2 Service fee. Rental Bots charges the Renter a service fee of two and nine-tenths percent (2.9%) of the Rental Total plus thirty cents ($0.30). This is a Rental Bots service fee, not a card surcharge; it is the same whichever card the Renter uses. The fee is shown as its own line before the Renter confirms the booking and is included in the amount authorized under Section 3.3. Rental Bots charges the Host no fee of any kind.

3.3 When money moves.

• At request. When the Renter submits a booking request, the Renter's card is authorized for the amount due under Sections 3.1 and 3.2, and the $100 deposit hold is placed. No money is captured at this point.
• At Host approval. When the Host approves, the rental payment is captured. The deposit hold remains in place for the rental period.
• If the Host declines or does not respond, the authorization is released in full and nothing is captured.

Nothing is charged, and no card is presented, at handoff.

3.4 Payout to the Host. When the rental payment is captured, Rental Bots routes the Host's share — the Rental Total in full, less any amount owed by the Host under Section 6.2 — to the Host's connected payout account with the payment processor, which releases it to the Host's bank on the processor's payout schedule. Where a refund later becomes due to the Renter under Section 6 or 7.4, the Host authorizes Rental Bots to reverse the corresponding amount from that account or deduct it from the Host's next payout. The Host is shown the amount they will receive before publishing a listing and again before accepting each booking.

3.5 Payment processing. Card payments are processed by Stripe, which charges a fee on each transaction. That cost is borne by Rental Bots out of the Renter service fee. It is not deducted from the Host's earnings and is not charged to the Renter separately. The processing rate is set by Stripe and may change; a change does not change what the Host receives or what the Renter pays.

4. The deposit hold and the card on file

4.1 The hold is not a charge. Rental Bots places a refundable authorization hold of $100 on the Renter's card. This is not a payment. Funds are not transferred; the Renter's card issuer marks that amount temporarily unavailable.

4.2 Release. The hold is released when the rental is completed and no damage claim is made within the Section 8.1 window, or when any such claim is resolved. Release is immediate on Rental Bots' side. The Renter's bank may take one to five business days to make the funds available again, and that timing is controlled by the bank.

4.3 Card on file. The Renter authorizes Rental Bots to retain the Renter's payment card and, subject to Section 8, to charge it for damage, late-return, or cancellation amounts owed under this Agreement. This authorization continues after the rental has ended and after the deposit hold has expired or been released, until every amount owed under this Agreement has been resolved.

4.4 What the hold is for. The $100 hold is a verification measure and a partial security deposit. It is not a limit on the Renter's liability, and it is not insurance. Total liability is set by Section 8.5.

5. The rental period

5.1 Duration. The rental begins and ends at the times shown in the booking confirmation. No rental may exceed ten (10) days.

5.2 On-time return is a material term. The Renter must return the Item to the Host at the agreed time and place, in the condition received, ordinary wear excepted.

5.3 Late return. A late return is a breach of this Agreement, not an extension of the rental. For each day or part-day the Item is late, the Renter owes 150% of the daily rate, charged to the card on file.

5.4 Non-return. An Item not returned within 72 hours of the agreed return time, with no communication from the Renter, is treated as unreturned. The Renter remains liable up to the Section 8.5 cap, and Rental Bots may suspend the Renter's account.

Where an Item is unreturned, Rental Bots may disclose to the Host the name, email address and phone number on the Renter's account, the pickup and return details of the booking, and confirmation that the Renter completed identity verification — but only where the Host has made a written request through the platform and has filed, or is filing, a police report or a legal claim. Rental Bots does not hold the legal name, address, or document details from the Renter's identity verification (Privacy Policy, Section 2.1) and cannot disclose them; on lawful request it will cooperate with law enforcement. Rental Bots will notify the Renter that a disclosure has been made, unless prohibited by law or requested otherwise by law enforcement.

5.5 Early return. The Renter may return the Item before the scheduled end of the rental. The rental ends when the Item is returned; the deposit hold is released and the Section 8.1 damage-claim window begins from the actual return. No refund is due for unused days. The Host may refund unused days voluntarily through the platform, at the Host's sole discretion.

6. Cancellation

6.1 By the Renter. The Renter may cancel free of charge up to 24 hours before the rental start time. If the Renter books within 24 hours of the start, the Renter may cancel free for one hour after booking, or until the rental starts, whichever is sooner. After the free window closes, the Renter is charged one day's rental rate, which is paid to the Host as compensation for the blocked calendar; the Renter service fee is refunded in full.

6.2 By the Host. A Host who cancels a booking they have already accepted owes a cancellation fee of $50 if the cancellation is within 24 hours of the start time, or $25 if earlier. The fee is deducted from the Host's next payout; no payment card is required from Hosts. The fee is issued to the Renter as a credit toward a future booking on the platform. The cancellation is recorded against the Host's account and may be reflected on the Host's public profile. The Renter also receives a full refund of everything paid, including the Renter service fee. Repeated cancellations may result in removal from the platform.

6.3 By Rental Bots. Rental Bots may cancel a booking if it cannot verify either party's identity, if it suspects fraud, or if either party is in breach of this Agreement or the Terms. The Renter receives a full refund of everything paid, including the Renter service fee.

7. Condition, and the record

7.1 The photographs and the messages are the record. Both parties photograph the Item through the platform at handoff and at return. Those photographs, together with the messages the Host and the Renter exchange through the platform, are the official record of the Item's condition and of what was agreed, and are what Rental Bots relies on in deciding a disputed claim under Section 8.

7.2 Failure to photograph. A party who does not complete the photographs substantially weakens their position in any dispute, and Rental Bots may decide a claim against the party whose record is missing.

7.3 The Host's obligations. The Host warrants that the Item is in good working order, safe for its intended use, accurately described, and owned by the Host or rented with the owner's permission.

7.4 Refusal at handoff. A Renter who finds the Item materially different from the listing, unsafe, or not working may refuse it and report it through the platform before taking possession. A refusal reported before possession is refunded in full, including the Renter service fee.

8. Damage

8.1 Claim window. A Host claiming damage must report it through the platform, with photographs, within 48 hours of the return time. A claim made later is not eligible.

8.2 Who decides. If the Renter disputes the claim, Rental Bots decides it, using the Section 7 record.

8.3 How a decision is made. A disputed claim is reviewed by Rental Bots against a written standard applied consistently to every claim. Rental Bots issues a written decision within 3 business days of the dispute being raised, stating what was claimed, what the record shows, what was decided, and the amount charged.

8.4 How amounts are collected, and who receives them. Where a claim is upheld, Rental Bots may (1) capture some or all of the $100 deposit hold; and (2) after written notice to the Renter stating the amount and the basis for it, charge the card on file for any remaining amount, up to the Section 8.5 cap. Written notice is required before any charge beyond the deposit hold. Every amount collected under this Section is paid to the Host in full; Rental Bots retains none of it.

8.5 Renter's liability cap. The Renter's total liability for damage to or loss of an Item is capped at $2,500 per rental. The cap does not apply to intentional damage, theft, fraud, or use in violation of Section 9.

8.6 What the Renter is not liable for. Ordinary wear from normal use, mechanical failure not caused by misuse, and any defect present at handoff and recorded in the Section 7 record.

8.7 Loss beyond recovery. Where a loss exceeds what can be recovered from the Renter — because it exceeds the cap, because the card cannot be charged, or because a charge is reversed — that loss is borne by the Host. Rental Bots does not insure the Item, does not guarantee the Item, and does not reimburse the Host for uncovered loss. The Host acknowledges this before listing.

9. How the Item may and may not be used

9.1 Permitted. The Renter may use the Item for its intended purpose, in accordance with the manufacturer's instructions. Commercial use is permitted; a Renter may use an Item to perform paid work.

9.2 Prohibited. The Renter may not: sublet, re-rent, lend, sell, or transfer possession of the Item to anyone else; use the Item outside its intended purpose or contrary to the manufacturer's instructions; modify, disassemble, or repair the Item without the Host's written permission; use the Item for any unlawful purpose; or allow anyone who has not accepted this Agreement to operate the Item.

9.3 How far the Item may travel. The Renter may not take the Item more than 150 miles from the pickup location shown in the booking confirmation unless the Host gives written permission through the platform before the Item travels further. The radius is measured from the Host's pickup address.

9.4 Consequences of prohibited use. Prohibited use is a material breach. The Section 8.5 cap does not apply to it, and the Host may demand immediate return.

10. Insurance

10.1 Rental Bots provides none. Rental Bots does not provide, arrange, or procure insurance of any kind for the Host, the Renter, or the Item.

10.2 Renter insurance is recommended, not required. Renters are encouraged to check whether their homeowner's, renter's, or business policy covers damage to borrowed or rented equipment. Rental Bots does not require proof of insurance and does not verify coverage.

10.3 Host insurance. The Host must maintain the insurance the Terms require of Hosts (Terms, Section 5(h)), is responsible for determining whether that coverage responds to an Item rented to another person, and acknowledges that most personal policies do not.

11. What Rental Bots does not do

Rental Bots does not own, inspect, test, maintain, store, deliver, or repair any Item. It does not verify that an Item is safe, functional, legal to operate, or accurately described. It makes no warranty about any Item or either party, beyond confirming that identity verification was completed.

12. Limitation of liability

To the fullest extent permitted by law, Rental Bots is not liable for indirect, incidental, special, consequential, or punitive damages, or for lost profits, arising from a rental arranged through the platform. Rental Bots' total liability to the Host and the Renter together, arising from any single rental, will not exceed the greater of (a) the amount Rental Bots received in connection with that rental and (b) one hundred U.S. dollars ($100). Nothing in this Section limits liability that cannot be limited by law, and nothing in it enlarges the limits in the Terms.

13. How this Agreement is accepted

The Renter accepts this Agreement twice: (1) at account creation, as a condition of using Rental Bots; and (2) at each booking, re-confirming these terms together with the specific Item, the rental dates, the quantity, the Rental Total, the fee stated in Section 3.2, and the $100 deposit hold for that rental. The Host accepts this Agreement when publishing a listing and again when accepting each booking. Each acceptance is recorded with the version, date and time (Privacy Policy, Section 2.2). The per-booking acceptance is the operative record for that rental.

14. Governing law and where disputes are heard

14.1 Governing law. This Agreement is governed by the laws of the State of Missouri, without regard to its conflict-of-law rules.

14.2 Disputes between the Host and the Renter. Any dispute between the Host and the Renter arising from this Agreement will be brought in the state or federal courts located in the State of Missouri, and both consent to that jurisdiction. This Agreement does not require arbitration between the Host and the Renter and does not waive either party's right to bring a class action.

14.3 Claims involving Rental Bots. Any claim by the Host or the Renter against Rental Bots, including a claim about a decision under Section 8, is governed by the Terms, including the arbitration agreement and class-action waiver in Section 20 of the Terms and the governing-law clause in Section 21 of the Terms.

15. General

15.1 Entire agreement; order of precedence. This Agreement, the Terms and the Privacy Policy together are the entire agreement regarding the rental. If this Agreement conflicts with the Terms as to the rental between the Host and the Renter, this Agreement controls; as to Rental Bots' rights, obligations and liability, the Terms control.

15.2 Changes. Rental Bots may amend this Agreement. The version accepted at booking governs that booking.

15.3 Severability. If any provision is unenforceable, the rest remains in force.

15.4 Survival. Sections 4.3, 5.3, 5.4, 8, 9.4, 10, 11, 12, 14 and 15 survive the end of the rental.